Withdrawal Policy

1. Purpose

The Withdrawal Policy of the Journal of Magnetism and Its Applications (JMA) establishes clear, transparent, and ethical procedures for authors who wish to withdraw their manuscripts from consideration for publication.

The policy aims to protect the interests of authors, reviewers, editors, and the scientific community while maintaining academic integrity and responsible editorial management.

JMA is committed to handling manuscript withdrawal requests fairly, professionally, and in accordance with internationally recognized publication ethics principles, including relevant guidance from the Committee on Publication Ethics (COPE).

2. Author Responsibility

Authors submitting manuscripts to the Journal of Magnetism and Its Applications are responsible for ensuring that their research is original, scientifically accurate, ethically conducted, and prepared in accordance with the journal's submission guidelines.

Authors are expected to:

• Submit original research that has not been published elsewhere.

• Avoid simultaneous submission of the same manuscript to multiple journals.

• Ensure that all co-authors have approved the manuscript and its submission.

• Provide accurate experimental results, theoretical analyses, computational findings, and supporting documentation.

• Inform the editorial office promptly if significant errors or ethical concerns are identified.

• Follow the journal's editorial procedures and communicate withdrawal requests through official channels.

Authors are encouraged to carefully review their manuscripts and obtain agreement from all co-authors before submission.

3. Reasons for Manuscript Withdrawal

Authors may request withdrawal of a submitted manuscript for legitimate academic, scientific, ethical, personal, or professional reasons.

Acceptable circumstances may include:

• Scientific Errors: Discovery of significant errors in experimental data, magnetic measurements, theoretical models, computational simulations, or scientific interpretations.

• Research Integrity Concerns: Identification of plagiarism, duplicate publication, data fabrication, falsification, or other suspected ethical violations.

• Authorship Disputes: Disagreements concerning authorship, author contributions, or approval of the submitted manuscript.

• Duplicate Submission: Discovery that the manuscript has been submitted to another journal simultaneously.

• Research Methodology Issues: Identification of substantial methodological limitations that affect the reliability or validity of the research findings.

• Personal or Professional Circumstances: Situations that reasonably prevent the authors from continuing the publication process.

• Other Valid Reasons: Any other circumstances requiring withdrawal to protect the accuracy and integrity of the scholarly record.

Authors are encouraged to provide an explanation for the withdrawal request to support transparent editorial recordkeeping.

4. Withdrawal Request Procedure

Authors wishing to withdraw a manuscript from consideration must submit a formal written request to the editorial office of the Journal of Magnetism and Its Applications through the journal's official communication channels.

The withdrawal request should include:

• Complete title of the submitted manuscript.

• Manuscript identification number or submission ID.

• Full name and contact information of the corresponding author.

• Date of manuscript submission, where available.

• Reason for requesting withdrawal.

• Confirmation that all co-authors have been informed and agree to the withdrawal, where applicable.

Withdrawal requests should ordinarily be submitted by the corresponding author.

Where author agreement is unclear or disputed, the editorial team may request additional information before finalizing the manuscript's administrative status.

5. Withdrawal During Initial Editorial Screening

Authors may request manuscript withdrawal during the initial editorial assessment stage.

Where the manuscript has not entered external peer review, the editorial office will ordinarily process the request promptly after verifying the manuscript details and the authority of the requesting author.

Once the withdrawal is confirmed, the manuscript will no longer be considered for publication in JMA.

The editorial office will communicate the withdrawal confirmation to the corresponding author.

6. Withdrawal During Peer Review

If a withdrawal request is received after the manuscript has entered the peer-review process, the corresponding author should notify the editorial office promptly.

The editorial team will review the request and, where appropriate, discontinue the ongoing peer-review process.

Reviewers who have already accepted the review assignment may be informed that the manuscript is no longer under consideration.

Withdrawal during peer review should be communicated responsibly to avoid unnecessary use of editorial and reviewer resources.

Authors should not submit the same manuscript to another journal while it remains actively under consideration by JMA. They should obtain written confirmation that the withdrawal has been completed before proceeding with another submission.

7. Withdrawal After Acceptance

If authors wish to withdraw a manuscript after it has been formally accepted but before publication, they must submit a written request to the editorial office explaining the circumstances.

The Editor-in-Chief or designated handling editor will assess the request and determine the appropriate administrative action.

Where publication has not yet occurred, the journal will ordinarily honor a legitimate withdrawal request, subject to verification of authorship and resolution of any relevant research integrity concerns.

Acceptance of a manuscript does not eliminate the authors' responsibility to report scientific errors, ethical concerns, or other circumstances that may affect publication.

Any applicable financial arrangements will be handled in accordance with the journal's separately published APC and Refund Policies.

8. Withdrawal After Publication

Once an article has been formally published online or in print, it becomes part of the permanent scholarly record and cannot ordinarily be treated as an unpublished manuscript withdrawal.

Requests concerning published articles will instead be handled through the journal's Corrections and Retractions Policy.

Depending on the circumstances, the journal may issue:

• Correction: Where errors can be addressed without invalidating the principal scientific findings.

• Expression of Concern: Where serious questions about the reliability or integrity of published research require further investigation.

• Retraction: Where published findings are unreliable because of major errors, research misconduct, or other serious problems.

• Removal in Exceptional Circumstances: Where continued public availability creates compelling legal, privacy, or safety concerns.

When an article is retracted, its bibliographic information and an appropriately linked retraction notice should ordinarily remain publicly accessible to maintain the transparency and integrity of the scholarly record.

Published articles will not be removed or marked as withdrawn solely because an author wishes to submit the work elsewhere.

9. Editorial Review and Confirmation

Upon receiving a formal withdrawal request, the editorial team will assess the manuscript's publication status and verify the relevant submission information.

The editorial office may:

• Verify the identity and authority of the requesting author.

• Confirm that relevant co-authors have been informed.

• Review the stated reasons for withdrawal.

• Consider any unresolved ethical or authorship concerns.

• Update the manuscript's status in the journal's editorial management system.

• Issue written confirmation of withdrawal to the corresponding author.

A manuscript will be considered officially withdrawn only when the editorial office has confirmed its withdrawal.

10. Withdrawal Fees and Financial Transparency
 No Charges

11. Ethical Concerns and Research Misconduct

JMA reserves the right to investigate suspected research or publication misconduct identified before, during, or after a manuscript withdrawal request.

Potential concerns include:

• Plagiarism and duplicate publication.

• Fabrication or falsification of scientific results.

• Manipulation of experimental data, microscopy images, or magnetic characterization results.

• Misrepresentation of computational methods or simulations.

• Unauthorized use of copyrighted or confidential research materials.

• Undisclosed conflicts of interest.

• Authorship manipulation or disputes.

• Other violations of accepted scientific and publication ethics.

Withdrawal of a manuscript does not automatically terminate an ongoing investigation into suspected misconduct.

Where necessary, the journal may request additional information from authors or communicate with relevant institutions in accordance with applicable ethical guidance and confidentiality requirements.

12. Confidentiality and Recordkeeping

All manuscript withdrawal requests and related correspondence will be treated confidentially.

The editorial office may retain appropriate administrative records of withdrawn submissions, including the manuscript identification number, withdrawal date, correspondence, and stated reasons.

Such records will be maintained for legitimate editorial, ethical, and administrative purposes in accordance with applicable data protection requirements.

Unpublished manuscript content will not be publicly disclosed solely because a withdrawal request has been submitted.

13. Editorial Independence and Fair Treatment

The Journal of Magnetism and Its Applications is committed to handling withdrawal requests impartially and without discrimination.

Withdrawal decisions and administrative procedures must not be influenced by the authors' nationality, institutional affiliation, professional status, financial circumstances, or other irrelevant personal characteristics.

Authors will be treated respectfully throughout the withdrawal process, and the journal will seek to resolve requests through professional communication and established editorial procedures.

14. Policy Review and Compliance

The editorial management of JMA is responsible for overseeing the implementation and periodic review of this Withdrawal Policy.

The policy is intended to support responsible scientific publishing and align with relevant international publication ethics principles.

The journal may update its withdrawal procedures to reflect developments in editorial standards, research integrity guidance, and scholarly publishing practices.